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I N T E R I O R   D E S I G N   A S S I S T A N T


Luxury-focused, fast-growing Interior Design Company seeking Interior Design Assistant with design and purchasing experience in high-end single-home residential interior design, and a spectacular work ethic.

 

 P O S I T I O N   D E S C R I P T I O N 

Direct assistant reporting to and working with Susan Hopkins.  Desire to invest in the ownership of this position, make it your own, and grow into the company to build a career with us.

 

S T U D I O  +  D E S I G N   A D M I N I S T R A T I O N 

  • Project administration: building, adjusting, and maintaining organizational systems ensuring seamless Client experiences, and efficient Design Team experiences.
  • Communication with Clients, vendors, contractors, tradespeople, manufacturer representatives, furniture factory assistants, etc. for duration of all Client projects and furniture orders.
  • Input budget in project management software.
  • Administrative, project-related, or business errands, site visits, vendor/factory meetings, etc.
  • Implement and maintain studio, digital, and library organization as necessary.
  • Perform various tasks to support and enable Principal's ultimate efficiency with time.
  • Scheduling for Principal.

 

D E S I G N  |  P R O J E C T   D O C U M E N T A T I O N  |  P U R C H A S I N G   M A N A G E M E N T

  • Perform on-site measure for 'as-built' drawings, and inventory of existing furnishings.
  • Draft space plans, details, shop drawings, custom designs, custom furniture designs, lighting, electrical, and FF&E layouts and schedules, into AutoCAD and/or Revit, with renderings as necessary.
  • Create presentation materials.
  • Construction documents created in AutoCAD.
  • Fabric, furnishings, accessories, art, etc. research, sourcing, pricing, specification, etc.
  • Proposal creation.
  • Purchasing management through installation scheduling. 

 

 R E Q U I R E M E N T S 

  • Bachelors degree in Interior Design or Interior Architecture and Design {school with accreditation is ideal}
  • 1-3 years of active interior design experience.
  • Must be able to draft in AutoCAD and proficiently create construction documents.
  • Demonstrate the following characteristics in daily action, behavior and attitude:
    • Reliable, responsible, mature, and ethical.
    • Attention to detail.
    • Fast learner with the ability to adapt and provide quick turnaround for implementation.
    • Natural problem solver.
    • Self-starter with strong and natural desire for consistent follow through and thorough completion of tasks.
    • Exceptional verbal and written communication skills.
    • High self-set standards for design, aesthetics, and workmanship.
    • Effective with collaboration, teamwork, and overall attitude contributing to the success of the company.
  • Preferred to have high-end new construction experience.
  • Proficient in the following: 
    • AutoCAD
    • Revit
    • SketchUp
    • Adobe Suite: Illustrator, Lightroom, Photoshop, Reader/Writer, InDesign
    • Microsoft Suite: Word, Excel, Powerpoint, 

To apply for this position, please click on the advertisement graphic, complete and submit the application form online, and then send your resume and portfolio to client@susan-hopkins.com.

 

 

A S S I S T A N T   T O   S U S A N   H O P K I N S


Serial entrepreneur with successful Interior Design company, burgeoning businesses for her furniture line and art collection, as well as life balance company in its infancy - seeking a direct Assistant.

 

P O S I T I O N   D E S C R I P T I O N   A N D   P O S I T I O N   G O A L S

Direct assistant reporting to and working with Susan Hopkins.  Desire to invest in the ownership of this position, make it your own,  grow and gain more experience and responsibility.

Priority of the position is to serve the needs of Susan Hopkins in any way that would allow for her to maintain the highest level of productivity and efficiency, by taking ownership and responsibility of all other supporting tasks that allow and enable her to focus on high level tasks for all businesses, her son, and maintain a life-work balance.

 

W E E K L Y  |   M O S T   C O M M O N    R E S P O N S I B I L I T I E S 

  • HUGE PRIORITY:  Grocery shopping once a week at least (maybe small trips if necessary)
    • Prepare juices or smoothies with juicer or vitamix.
    • Prepare different meals that are ready to just be heated up through the week
    • Prepare ready to eat green salads as well as pasta salads or tuna/chicken salad type recipes that are stored in refrigerator for easy grab and go
    • Put away groceries, sonic clean all produce, cut and store in containers in refrigerator for snacking
  • Errands, Returns, Repairs, Delivery, Pick-ups
  • Mail management
  • Manage and maintain inventory of supplies for home and studio
  • Manage orders and deliveries for house or studio, break down boxes
  • Managing and solving issues that arise within home - leaks, hazards, landscaping issues, etc
    • Coordinate with any contractors, tradespeople, service people, etc. who may be needed for installs, maintenance, etc.
  • Gather trash from within house, and put out and pull in containers for Trash Day (currently Tuesday night set out, Wednesday morning pull in)
  • Shred sensitive documents/mail
  • Car to automatic drive thru car wash with interior done by workers (once a week ideally unless snow or storm requires more)
  • Maintain floors and surfaces free of dirt, spills, etc. (vacuum, mop, clean)
  • Dishwasher + keeping sink clear
  • Manage and maintain personal accounts: problem solve, phone calls, etc. to resolve issues with accounts, payments, etc.
  • Infrequent / Inconsistently needed:
    • Car to dealer for maintenance, inspections, service
    • Drive Susan to and from further locations enabling her to work in car (example: to factory out towards Lancaster - would gain about 3 hours of work for day in car ride)
    • Scheduling appointments 
    • Completing paperwork in advance of new appointments for doctors, etc.
    • Pick-up, drop-off son at times, and prepare snack or meal depending on timing.
    • Drycleaning drop-off and pick-up
    • Finding solutions for better organization, clean up, sort, etc.
  • Business Related Potential Tasks (Not necessary, but available tasks possible):
    • Vendor Library Database Entry 
    • Research:
      • Set up apps/software for business
      • Look into a bunch of different apps and software programs that could potentially be solutions for business efficiency and functionality needs - gather all information to discuss in detail for me to decide best way to proceed
    • Studio:
      • Organize and clear out library - fabrics, wallcoverings, samples, catalogs
      • Pull together contents of solution bag for site visits, and find best solution for container
    • Admin | Computer:
      • Create forms, informational sheets, email templates, etc.

 

R E Q U I R E M E N T S  +  J O B  D E T A I L S 

  • Respectful at all times with everyone
  • Strong morals and ethics, honest, loyal
  • Excellent communicator
  • Positive attitude, energy, and a team player
  • Professional behavior and etiquette with everyone at all times.
  • Works with urgency, protective of time to be most efficient and effective
  • Thorough and detail-oriented 
  • Self-starter and follows tasks through to completion 
  • Ability to multi-task and manage multiple projects or tasks successfully, simultaneously overlapping
  • Technologically savvy
  • Strength in organization: files, spaces, surfaces, items, etc.
  • Maintains a clean, neat and organized work space and person - presentable at all times
  • Problem-solver, Critical Thinker + Resourceful: 
  • Requirements for Business Tasks if Interested:
    • Proficient in the following:
      • Excel
      • Word
      • Adobe Acrobat 
      • Chrome or Safari
    • Mac (Apple) products (computers, laptops, phones, iPads): iCal, iMail, 
    • Bonus if have used the following apps or software:
      • Dropbox
      • Evernote

 

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1c crunched snajej

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